Applicable to MPE (Staff members, Fellows and Graduates).
The reference working week shall be 40 hours, from 8:30 a.m. to 5:30 p.m. with a break of one hour, from Monday to Friday inclusive.
A special working hour is defined as any hour of overtime, work during official holidays or equivalent, Sunday work, night work, stand-by duty and shift work.
Registering overtime in EDH
Members of the personnel performing special working hours must record them in an EDH/OVT document.
Deadline: EDH/OVT requests shall not be admissible after 6 months.
Categories for Special Working Hours
Remuneration and compensation
Special working hours can be compensated in time and/or remunerated (according to this table) when performed:
- on the orders of the Head of the Department, and
- on the CERN site or, in case of emergency call-outs and subject to authorization by the Head of Department, remotely.
Note that Fellows and Graduates can only be compensated in time (no remuneration).
Overtime, work on official holidays or equivalent, Sunday work, night work and stand-by duty during official travel are not compensated or remunerated.
Overtime and stand-by duty are not authorized during sick leave.
more information
For more information regarding this procedure, please find below the relevant links:
Admin eGuide: Special working hours
Administrative Circular N. 23 (Rev.4) Special working hours
Administrative Circular N. 22 B (Rev. 2) Compensation for hours of long-term shift work
Official holidays in 2025 and end-of-year closure 2025/2026
This information is available in the admin eguide/Useful documents.
Only the duration of the call-out must be entered in the EDH/OVT request. The system automatically calculates the remuneration and supplement applicable.
The day of rest must not be entered in the EDH/OVT request. The corresponding row must therefore be deleted in the document.
The EDH/OVT request is not automatically linked to your EDH Absence request/s. If a leave day is registered within the EDH/OVT request, a separate, corresponding EDH Leave Request will need to be created. The member of the personnel should check the EDH document and update it, where necessary.